Privacy policy

Yamanashi Gakuin School Corporation

The iCLA web site (hereinafter referred to as “Site”) is overseen by Yamanashi Gakuin School Corporation (hereinafter referred to as “YG”) and its representatives. Please read the following privacy policy carefully before using the Site. If you do not agree to be bound by these privacy policies, please promptly exit the Site. Users who use and participate in the Site (hereinafter referred to as “User”) signify that they have read these privacy policies and agree to be bound by and comply with them.

YG reserves the right to amend these privacy policies at any time without notice. Please confirm the newest privacy policy before using the Site.

Protection of Personal Data

YG will take the following necessary measures to a reasonable extent to protect the personal data of Users who have accessed the Site.

Collection of Personal Data

YG will collect personal data from Users to the extent that is necessary for YG to improve its services. YG will only use personal data for the purposes for which YG has collected it. YG will also only collect personal data in a manner that is lawful and fair.

YG will not collect the User’s personally-identifiable information (name, address, phone number, or e-mail address) that the User does not voluntarily provide when accessing the Site.

Furthermore, YG may request personal information from the User such as name, address, or e-mail address for the purpose of sending information about YG via messaging services or post. There may be cases in which Users cannot receive information or services from YG without providing personally-identifiable information.

Management and Storage of Personal Data

As the data controller of the personal data provided by Users, YG will manage the personal data in an appropriate manner. YG will make reasonable efforts in security measures to help protect against the loss, destruction, misuse, alteration, or leak of the User’s personal data, as well as unauthorized access from third-parties or computer viruses.

Usage of Personal Data

YG will only use User data for the purposes for which it is collected and do so in accordance to this privacy policy.

Non-personally identifiable aggregate information (browser type, geographical location, age group, and so forth) will be used for analytical purposes to improve our services, build a better Site, as well as other legitimate purposes.

YG may store and process personally identifiable information in order to understand how to improve YG’s services and educational operations.

YG may contact Users in regards to the usage of their personal data. For that purpose, YG may retain personal data in its database.

When the User provides personal information and YG obtains consent from the User, YG or third party service providers of YG, may send information via email or other methods. If a User does not wish to receive such communications from us, the User may opt out of receiving notifications by informing YG.

Disclosure of Personal Data to Third Parties

YG will only use personal data provided by Users for the purpose for which it was collected. Furthermore, personal data will only be shared with third parties for the specified purpose of which it was collected.

When personal data provided by Users is shared with a third party, YG will strive to prevent the leak or redistribution of User personal data (except for special circumstances) by third parties through reasonable methods such as contracts.

However, YG may disclose a User’s personal data to a third party if we are under a duty to disclose or share the User’s personal data in order to comply with legal obligations, or any of the following purposes in which YG has deemed necessary to disclose information.

  1. To comply with requests from public organizations made to YG or the operators of the Site
  2. To protect and defend the rights and property of YG faculty, staff, and students
  3. To take action immediately for the purpose of ensuring the safety of YG faculty, staff, students, and the general public

Access, Correction, Deletion of Personal Data

When there is a request from the User, YG will allow access of the User’s own personal data and comply with the User’s request as soon as reasonably practical. However, YG may not allow access if it has been determined by YG that it may infringe upon the rights of a third person or that it may result in a considerable obstruction to the operations of YG.

The decision to allow access or not will be made with consideration of how it will affect the teaching operations of our academic institutions.

If the User requests to correct or delete their own personal data, YG will correct or delete the User’s personal data as soon as possible after looking into the circumstances surrounding the request.

Compliance with Legal Obligations and Continual Revisions

YG will do its best to continuously revise and amend this privacy policy in compliance with the personal information protection laws of Japan, as well as other applicable rules.


This privacy policy shall be governed by the law of Japan (national laws and treaties). Kofu District Court shall have exclusive jurisdiction of the first instance in all disputes arising from the usage of this Site.


YG will continue to revise and amend the privacy policies mentioned above whenever appropriate.

If you have any questions about our privacy policy, please contact us.